NOTICE IS HEREBY GIVEN THAT THE 67th ANNUAL GENERAL MEETING WILL BE HELD AT THE TEMPORARY CLUBHOUSE ON 29 NOVEMBER 2017 AT 18H00

AGENDA

  • NOTICE OF MEETING
  • APOLOGIES
  • CONFIRMATION OF THE MINUTES OF THE 66th ANNUAL GENERAL MEETING HELD AT THE CLUBHOUSE ON 10 NOVEMBER 2016.
  1.         PROPOSED AMENDMENTS TO THE CONSTITUTION
  2.         COMMODORES REPORT
  3.         FINANCIAL STATEMENTS – TREASURER’S REPORT
  4.         ELECTION OF AUDITORS
  5.         ELECTION OF COMMITTEE MEMBERS
  6.         LAND TENURE REPORT
  7. GENERAL

 

                                         2016                       2017

Ordinary members         1099                       929

Social members               318                         269

Country members           293                         250

Retired members             89                           100

Honorary members         7                              9

Boy / Girl members         23                           18
(Student)
Club 100                             45                           50

Total                                1874                       1625

SUNSET CALL

John Rowan, Leigh Boswarva, Greg Ross, Douglas Black

IMPORTANT DATES

Boat Inspection                                                                 25  & 26 November 2017

Commodores Lunch                                                        10 December 2017

Family Day / Christmas tree                                         16 December 2017

 

MINUTES OF THE 66th ANNUAL GENERAL MEETING HELD AT THE CLUBHOUSE ON 10 NOVEMBER 2016

PRESENT: 55 (list available)

1.0          NOTICE OF MEETING

The Notice of Meeting having been circulated and taken as read.

Accepted and Seconded

2.0          APOLOGIES

27 (List available) Noted.

3.0          CONFIRMATION OF THE MINUTES OF THE 65th ANNUAL GENERAL MEETING

Welcome to Cuane Hall (Chairman of DUC and PWC) and Paul (Manager of DUC).

Would like to have minute silence for sunset call. Mentioned Frank Boswarva was previous Club Manager. Stood for moment of silence.

Minutes of previous AGM Accepted and Seconded.

4.0          PROPOSED AMENDMENTS TO THE CONSTITUTION

1.Agreed to align constitution with current membership categories.

2.Note that constitution was changed in 2005: The constitution was not amended regards shelters. In July 2005 received notice of development and started breaking down shelters. Shelters belonged to member with agreement that member retains certain money. There were two general meetings. It couldn’t be guaranteed that the person would be given another shelter. It was accepted that 12 launches and 50 hours per year would no longer be required to keep shelter as shelter was declared zero value.

Accepted and seconded.

5.0          COMMODORES REPORT

Hilton Kidger read his report.

Accepted and seconded.

Derrick Ferreira read Safety Report.

It was noted that regards radio changes it is intended to have as many boats as possible on the water.

  1.         FINANCIAL STATEMENTS – TREASURER’S REPORT

Presented by: Freek Van Niekerk

Qualified Audit Report: verified

Comments:

All financials have been circulated.

Thank you to Ian for support throughout the year.

Highlights:

Sales increased by 19.65%, cost of sales by 16.27% – paid attention when buying.

Gross income increased by 26.5% on trading side.

Total income increased by 16.18%.

Expenditure: Eskom increases electricity but our water, electricity, gas only increased by R5000 for year.

Insurance went down from 87 to 80.

Maintenance also went down but also see leasehold improvements. Kitchen way better than was, great improvement on service and looks nice.

Any Questions:

None.

Thank you very much.

Accepted and Seconded as is.

  1.      ELECTION OF AUDITORS

Propose to retain Viljoen and Partners.

Accepted and Seconded.

8.0          ELECTION OF COMMITTEE MEMBERS

Any nominations? None

Keep committee as is? Definitely!

Accepted and Seconded.

9.0          LAND TENURE REPORT

Promenade over top and structure underneath for clubhouse. Club will build inside walls etc. Wont pay levies or rates and will have long lease.

Will there be a rental? Yes.

Parking facilities: Hasn’t been designed but should be space as 35m wide by 180m long. Hoping for two parking decks at back of club but will be a lot of parking in precinct with hop on hop off buses.

Very premature to discuss length of lease. Will be special general meeting closer to the time.

Any other questions?

None.

Accepted and Seconded.

  • GENERAL

Any questions under general: No.

Hilton Kidger and Shaun Lavery asked to leave the meeting.

Paul Leask said that Hilton and Shaun have given extraordinary service to the club. Wish to put it to the floor that they be made Honorary Life Members. Carried by the floor.

Note of thanks from the floor for committee for their sterling work throughout the year. (Nick Gray)

Meeting closed.

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